Statutory Registers & Record Maintenance Services
Every company registered under the Companies Act, 2013 is required to maintain specific statutory registers and records at its registered office. These registers serve as an official record of crucial company information, including members, directors, shareholding, and loans. Proper maintenance of statutory registers ensures legal compliance, transparency, and smooth inspections by regulatory authorities. We assist businesses in preparing, updating, and maintaining these records in compliance with MCA guidelines.
Types of Statutory Registers & Records
Companies are required to maintain different types of registers and records depending on their structure and activities.
Register of Members
Contains details of shareholders, shareholding pattern, and changes in ownership.
Register of Directors & Key Managerial Personnel (KMP)
Maintains records of directors, managing directors, company secretary, and other officers.
Register of Charges
Records details of secured loans, mortgages, and charges created against company assets.
Register of Debenture Holders & Other Securities
Keeps track of debenture holders and details of securities issued by the company.
Register of Loans, Investments & Related Party Transactions
Documents loans given/received, guarantees, investments, and dealings with related parties.
Minute Books of Meetings
Permanent records of decisions taken in board meetings, committee meetings, and general meetings.
Why Statutory Registers & Records are Important?
Ensures Legal Compliance
Mandatory under the Companies Act to avoid penalties and disqualification.
Transparency & Accountability
Provides clear and updated records for stakeholders and regulators.
Facilitates Audits & Inspections
Maintains readiness for statutory audits, ROC scrutiny, or due diligence.
Prevents Legal Disputes
Proper records help resolve conflicts regarding ownership, loans, or management decisions.
FAQs
Is it mandatory for all companies to maintain statutory registers?
Yes, all companies including private limited, public limited, and OPCs are required to maintain statutory registers as per the Companies Act.
Can statutory registers be maintained in electronic format?
Yes, the Companies Act, 2013 allows registers to be maintained electronically, provided they are secure and accessible.
Who is responsible for maintaining statutory registers?
The company secretary or compliance officer is primarily responsible, but directors are ultimately accountable.
What happens if a company fails to maintain statutory registers?
Non-compliance can lead to penalties, fines on directors, and disqualification for repeated defaults.
Are statutory registers inspected by authorities?
Yes, ROC, SEBI, or other regulatory bodies can inspect registers during audits or investigations.